MD-EMR-Mobile Privacy Policy

Bytechnik LLC ("Bytechnik," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy describes how MD-EMR-Mobile, our AI-powered clinical notes application, collects, uses, and protects your personal information and health data.

1. Information We Collect

Audio Recordings: The application records audio from your device's microphone to capture clinical consultations and generate clinical notes. These recordings are processed locally on your device and/or transmitted to our secure servers for transcription and analysis.

Health Information: Clinical notes, patient data, consultation summaries, and related health information you input or generate through the application.

Device Information: Device type, operating system version, app version, unique device identifiers, and technical logs necessary for app functionality and troubleshooting.

Account Information: Email address, name, and any other information you provide during account registration or profile setup.

2. How We Use Your Information

We use the information we collect to:

• Provide clinical note generation and transcription services
• Process audio recordings for AI-powered analysis and health information extraction
• Improve and personalize the application experience
• Maintain and support the application's technical performance
• Respond to support requests and technical issues
• Comply with legal and regulatory requirements (HIPAA, state medical board regulations, etc.)
• Prevent fraud and enhance application security

3. Data Sharing and Third Parties

Your audio recordings and health information are processed by third-party AI services (OpenAI, Anthropic) to generate clinical notes and perform transcription. These services are bound by strict confidentiality agreements and process data solely to provide the requested services.

We do not sell your personal information to third parties. We may share information only as necessary to provide services, comply with law, or protect rights and safety.

4. Data Security and Protection

We implement industry-standard security measures to protect your health data and audio recordings, including encryption in transit and at rest. However, no security system is impenetrable. We cannot guarantee absolute security of your information.

5. HIPAA Compliance

MD-EMR-Mobile is designed to comply with HIPAA (Health Insurance Portability and Accountability Act) requirements for protecting health information. By using this application, you acknowledge that you understand HIPAA obligations and agree to use the application in compliance with applicable healthcare privacy and security regulations.

6. Data Retention

Audio recordings and clinical notes are retained according to applicable medical record retention laws and your account settings. You may request deletion of your data at any time, subject to legal and regulatory requirements that may require us to maintain certain records.

7. Microphone Access

MD-EMR-Mobile requires microphone access to record clinical consultations. You grant permission for microphone access when you first launch the application. You can revoke this permission in your device settings at any time, though this will limit the application's functionality.

8. Your Rights and Choices

Depending on your location, you may have rights to:

• Access your personal information and health data
• Correct inaccurate information
• Request deletion of your data (subject to legal requirements)
• Opt out of certain data uses
• Receive a copy of your data in portable format

To exercise these rights, contact us at the address below.

9. International Data Transfers

Your information, including audio recordings and health data, may be stored and processed in the United States or other countries where Bytechnik or its service providers operate. By using MD-EMR-Mobile, you consent to such transfers.

10. Children

MD-EMR-Mobile is intended for use by healthcare professionals and is not directed to individuals under 18 years of age. We do not knowingly collect personal information from minors.

11. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date above reflects the most recent version. Your continued use of MD-EMR-Mobile following any changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, contact us at: privacy@bytechnik.com or sales@bytechnik.com. You may also reach us by phone at +1 (951) 851-8702.